The current situation involving the COVID-19 outbreak—when social distancing has shuttered many businesses and the vast majority of Americans are under some type of “stay at home” order—has created a problem for every aviation association and nonprofit that typically hosts regular meetings, seminars, and other events. Organizations like EAA, NBAA, AOPA, WAI, HAI, the Ninety-Nines, and others have had to quickly come up to speed with the concept of virtual (online) meetings. Not only have association management and lead volunteers had to learn on the fly how to use the many video-chat platforms available today, they have had to walk their membership and others joining their video chats through proper use of these online applications.
Best Practices for Aviation Association Virtual Meetings
Key Takeaways:
- The COVID-19 pandemic has forced aviation associations and nonprofits to rapidly transition from in-person to virtual meetings, requiring both organizers and members to quickly adapt to new online video-chat platforms.
- Successful virtual meetings depend on meticulous planning, which includes providing clear technical instructions for attendees, scheduling engaging content with guest speakers, maintaining a structured agenda, and managing participant etiquette.
- Key best practices for hosts involve conducting practice sessions for new users, reminding attendees to find distraction-free environments, and carefully selecting a suitable platform while being mindful of participant limits and security measures like password protection.
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