The current situation involving the COVID-19 outbreak—when social distancing has shuttered many businesses and the vast majority of Americans are under some type of “stay at home” order—has created a problem for every aviation association and nonprofit that typically hosts regular meetings, seminars, and other events. Organizations like EAA, NBAA, AOPA, WAI, HAI, the Ninety-Nines, and others have had to quickly come up to speed with the concept of virtual (online) meetings. Not only have association management and lead volunteers had to learn on the fly how to use the many video-chat platforms available today, they have had to walk their membership and others joining their video chats through proper use of these online applications.
Best Practices for Aviation Association Virtual Meetings
Key Takeaways:
- The COVID-19 pandemic has compelled aviation associations and nonprofits to rapidly transition to virtual online meetings, requiring them to quickly learn video-chat platforms and guide their membership.
- Successful virtual meetings hinge on meticulous planning, including providing clear instructions for software setup, conducting practice sessions for new users, and establishing a strict agenda to manage participation.
- Key best practices for hosts include securing engaging content like guest speakers, reminding attendees to minimize distractions, and utilizing platform features such as mute functions and password protection for security.
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